INTRODUCTION
D-PREP International School respects your privacy and is committed to protecting your personal data. Thus, we provide this privacy notice to inform our customers of our policy in relation to the collection, use and disclosure of personal data of individual (“you”) in accordance with the Personal Data Protection Act B.E. 2562 (“PDPA”), relevant laws and regulations.
PURPOSE OF THIS POLICY
This privacy notice informs you of how we collect, use or disclose your personal data, what and why we collect, use or disclose your personal data, how long we hold it, your rights, what steps we will take to make sure your personal data stays private and secure, and how you can contact us.
WHAT PERSONAL DATA WE COLLECT, USE OR DISCLOSE
The type of personal data, namely personal data and sensitive personal data, which we collect, use or disclose, varies on the scope of products and/or services that you may have used or had an interest in. The type of personal data shall include but not limited to:
Category | Example of Personal Data |
| Personal details |
|
| Contact details |
|
| Identification details and authentication details |
|
| Sensitive Personal data |
|
Note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.
DISCLOSURE OF YOUR PERSONAL DATA
We sometimes need to share your Personal Information with third parties (this can involve third parties disclosing Personal Information to us and us disclosing Personal Information to them).
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
CHANGE OF PURPOSE
We will only use your personal data for the purposes for which we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered, disclosed or being unavailable. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
DATA RETENTION
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for 1 years after they cease being customers for tax purposes.
In some circumstances you can ask us to delete your data: see Request erasure below for further information.
In some circumstances, we may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notification.
USE OF COOKIES
We may collect and use cookies and similar technologies when you use our products and/or services. This includes when you use our websites.
The collection of such cookies and similar technologies helps us recognise you, remember your preferences and customise how we provide our products and/or services to you. We may use cookies for a number of purposes (e.g. enabling and operating basic functions, helping us understand how you interact with our websites or emails, or enabling us to improve your online experiences or our communications with you, particularly, to ensure that online adverts displayed to you will be more relevant to you and of your interests), for details please see
YOUR LEGAL RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. We set out below a brief description of such rights:
- Request access to your personal data (commonly known as a “data subject access request”): This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
- Request correction of your personal data: This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
- Request erasure of your personal data: This enables you to ask us to delete or remove personal data where there is no good reason for us to continue to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
- Object to processing of your personal data: Where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms
- Request restriction of processing your personal data: This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- if you want us to establish the data’s accuracy; or
- you have objected to our use of your data, but we need to verify whether we have overriding legitimate grounds to use it
- Request the transfer of your personal data to you or to a third party: We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
- Withdraw consent at any time where we are relying on consent to process your personal data: However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent
If you wish to exercise any of the rights set out above, please contact info@dprep.ac.th
HOW TO CONTACT US
If you have any questions or would like more details about our privacy notice, please contact us through the following channels:
Contact Details
Email: info@dprep.ac.th
CHANGES TO THIS PRIVACY NOTICE
We may change or update this privacy notice from time to time and we will inform the updated privacy notice at our website www.dprep.ac.th
INTRODUCTION
D-PREP International School respects your privacy and is committed to protecting your personal data. Thus, we provide this privacy notice to inform our customers of our policy in relation to the collection, use and disclosure of personal data of individual (“you”) in accordance with the Personal Data Protection Act B.E. 2562 (“PDPA”), relevant laws and regulations.
PURPOSE OF THIS POLICY
This privacy notice informs you of how we collect, use or disclose your personal data, what and why we collect, use or disclose your personal data, how long we hold it, your rights, what steps we will take to make sure your personal data stays private and secure, and how you can contact us.
- istered to attend (or have attended) one of our events;
- you visit our website or social media;
- you sign up to receive email from our newsletter;
- you have expressed an interest in working for, or with, us; or
- you are employed by an organization with whom we have a business relationship.
4. HOW WE USE YOUR PERSONAL DATA
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- We are about to enter or have entered into a contract with you for the performance of a contract.
- Where it is necessary for our legitimate interests (or those of a third party), your interests and fundamental rights do not override those interests and
- Where we need to comply with a legal or regulatory obligation.
Purposes For Which We Will Use Your Personal Data.
In the table below, we describe how we may use your personal data and which of the legal bases we rely on to do so. We have identified what our legitimate interests are where appropriate.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which including but not limited to using your data. In addition, processing of your data is not limited solely to the purpose/activity contained within this table.
| Purpose/Activity | Type of Data | Lawful basis for processing including basis of legitimate interest |
| The recruitment, selection, and onboarding of Employee | a) Identity b) Contact c) Technical d) Academic e) Usage f) Financial g) Sensitive | a) Performance of a contract with you b) Explicit consent |
| To process student admission applications | a) Identity b) Contact c) Sensitive d) Academic e) Technical h) Usage | f) Performance of a contract with you g) Explicit consent c) Legitimate interest |
| The provision and delivery of the education curriculum | a) Identity b) Contact c) Technical d) Academic e) Usage | a) Performance of a contract with you b) Explicit consent |
| The safeguarding of employee/student welfare and provision of pastoral care, welfare, health care services and support. | a) Identity b) Contact c) Academic d) Sensitive e) Technical | a) Performance of a contract with you b) Explicit consent |
| Compliance with legal and regulatory requirements | a) Identity b) Contact c) Technical d) Academic e) Usage f) Sensitive g) Financial h) Transaction | a) Legal obligation |
| Operational management including the compilation of employee/student records; the administration of invoices, fees and accounts; the management of School property; the management of security and safety arrangements (including the use of CCTV and monitoring of the School’s IT and communications systems in accordance with our Acceptable use of the School’s ICT facilities and the internet agreement); the administration and implementation of our School’s rules and policies for employee/student; health and safety management; and the maintenance of historic archives. | a) Identity b) Contact c) Technical d) Academic e) Usage f) Sensitive g) Financial h) Transaction | a) Performance of a contract with you b) Explicit consent c) Necessary for our legitimate interests d) Vital Interests |
| Employee administration including the recruitment of employee/engagement of contractors; administration of payroll, pensions, and sick leave; review and appraisal of employee performance; conduct of any grievance, capability or disciplinary procedures; and the maintenance of appropriate human resources records for current and former employee; and providing references | a) Identity b) Contact c) Technical d) Academic e) Usage f) Sensitive g) Financial h) Transaction | a) Performance of a contract with you b) Explicit consent c) Necessary for our legitimate interests |
| Maintaining relationships with our alumni and former Employee | a) Identity b) Contact | a) Necessary for our legitimate interests |
| For keeping a record of historical and memorable events relevant to the maintenance of a historical record | a) Identity b) Contact c) Academic | a) Necessary for our legitimate interests |
To manage our relationship with you, which will include, but not limited to: a) Notifying you about changes to our terms or privacy policy b) Asking you to leave a review or take a survey | a) Identity b) Contact c) Marketing and Communications | a) Performance of a contract with you b) Necessary to comply with a legal obligation. c) Necessary for our legitimate interests d) Explicit consent |
| To administer and protect our School and the website (including cookies, troubleshooting, testing, system maintenance, support, reporting and hosting of data) | a) Identity b) Contact c) Technical d) Transaction e) Usage f) Academic | a) Performance of contract b) Necessary for our legitimate interests c) Necessary to comply with a legal obligation. d) Consent |
| To use data analytics to improve our website, products/services, marketing, customer relationships and experiences | ||
| To create new individual vendor in NetSuite system | a) Identity b) Financial | a) Performance of a contract or Purchase Order with you |
| To hire temporary staff | a) Identity | a) Performance of contract |
Change of Purpose
We will only use your personal data for the purposes we collected it unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for an unrelated purpose, we will notify you and obtain your consent to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Marketing
We provide you with choices regarding our use of your personal data for marketing and advertising purposes. We have established the following personal data control mechanisms:
- You will receive marketing communications from us if you have subscribed for an account with us or purchased/used services from us and you have consented to receive that marketing. All our marketing communications contain an opt-in option, and you can opt-out at any time. Please note that the opt-out will not affect the lawfulness of the processing that has taken place before the opt-out.
Third-Party Links
Our website may contain links to third-party websites, plug-ins, and applications. Clicking on these links or enabling connections may result in third parties collecting or sharing data about you. We do not control those third-party websites and are not responsible for their privacy policies. We recommend that you review the third party’s privacy policy of every website you visit when leaving our site.
Third-Party Marketing
We will get your explicit opt-in consent before sharing your personal data with any outside D-PREP International School for marketing purposes.
5. DISCLOSURE OF YOUR PERSONAL DATA
- We will keep your personal data confidential and do not have a policy to sell your personal data to a third party. If there is a legal necessity to disclose your personal data, we will only disclose your personal data to authorized persons or parties as necessary. We may share your personal data with third parties as set out below for the purposes specified in the table in section 4 above:
- Our school partners and our authorized representative personnel;
- Service providers such as representative companies, travel agencies, contractors, consultants, financial institutions, healthcare providers, cloud service providers, online travel agents (OTA) websites, marketing companies, educational websites, and information technology (IT) development companies. Such parties may locate either domestically or internationally and all party is under agreement with us;
- Government or regulatory agencies, to comply with law or request of authorized departments.
- We may seek to acquire other businesses or merge with them, or our business or part of our business may be sold. If a change happens to our business, we will notify such changes to you about your personal data. Your personal data may be disclosed to our advisers and those of any prospective purchaser or partner. The new owners or partners may use your personal data in the same way as set out in this privacy policy. Your data will only be disclosed for the purposes identified in this privacy policy (as may be updated periodically) unless a law or regulation allows it explicitly or requires otherwise.
We require all third parties to respect the security of your personal data and treat it according to the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our agreement. All our third-party processing partners are vetted under our third-party due diligence process and have signed Data Processor Agreement with us.
6. INTERNATIONAL TRANSFERS
Some of our external third parties are based outside the Kingdom of Thailand, so their processing of your personal data will involve a transfer of data outside the Kingdom of Thailand.
Whenever we transfer your personal data out of the Kingdom of Thailand, we ensure an adequate level of personal data protection is offered to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the Personal Data Protection Committee (PDPC) (as appropriate).
- Appropriate safeguards are in place in accordance with data protection laws. These safeguards include the use of standard contractual clauses and/or data protection clauses approved by the Personal Data Protection Commission (as appropriate)
- The transfer is otherwise allowed under data protection laws (including where we have your consent, or the transfer is necessary for the performance of a contract with you).
7. DATA SECURITY
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, disclosed, or unavailable. In addition, we limit access to your personal data to those employees, agents, professional advisers, contractors, and other third parties who have a business need to know on the principle of least privilege (PoLP). They will only process your personal data on our instructions, and they are subject to a duty of confidentiality. We periodically review all privacy and security policies and update them, when necessary, in line with changes in data protection laws or when any new technologies are introduced into our business. Where the introduction of new technologies results in a high risk to your personal data, we will perform a Data Protection Impact Assessment (DPIA). We will only proceed if we are able to mitigate any identified high risks. Our methods of collecting personal data are reviewed by management before they are implemented to confirm that personal data is obtained fairly, without intimidation or deception, and lawfully, adhering to all relevant rules of law, whether derived from statute or common law, relating to the collection of personal data.
In the unlikely case of a data breach incident, we have implemented procedures to address any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. You can see our “Data Breach Policy” for risk classification of a breach as a reference.
8. DATA RETENTION
How Long Will You Use My Data For?
We will retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including meeting legal, accounting, or reporting requirements. Our “Data Retention Policy” is available upon request.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law, we must keep basic information about our service users/employee (including Contact, Identity, Financial, and Transaction Data) for ten tax years as part of our legal obligations to do so.
You can request the deletion of your data under certain circumstances. Please contact the above Data Protection Officer (DPO) to request erasure and for more information.
Additionally, in some cases, we may anonymize your personal data for research or statistical purposes, making it no longer associated with you. In such instances, we may use this information indefinitely without further notice to you.
9. YOUR DATA SUBJECT RIGHTS
We value your rights under the Personal Data Protection Act (PDPA) and recognize the importance of protecting your personal data. As such, you have the following rights:
- The right to be informed about the purpose of collecting and processing the data.
- The right to withdraw the given consent.
- The right to access and obtain the data collected from you.
- The right to object the collection, use, and disclosure of your data.
- The right to restrict the use of your data.
- The right to correction of your data.
- The right to transfer your data to another data controller.
- The right to have your data erased, destroyed, or anonymized.
What We May Need from You: To prevent unauthorized access to your personal data, we may need to request specific information from you to confirm your identity and ensure your right to access your personal data or exercise any other rights. We may contact you to ask you for further information concerning your request to speed up our response.
Time Limit to Respond: We try to respond to all legitimate requests within 30 days. Occasionally it may take us longer than thirty days if your request is particularly complex or you have made several requests, in which case we will inform you of the reason and expected time of completing the request.
DSAR Submission: If you wish to exercise any of the rights set out above, please contact the DPO; E-mail: dpo@dprep.ac.th
10. POLICY UPDATES
Our policies and procedures are regularly reviewed and adjusted to align with the requirements of applicable laws and regulations, ensuring compliance and protection of your privacy rights. This review occurs at least annually and whenever changes are made to relevant laws and regulations.
This Policy is dated 01 November 2025 and will be reviewed by D-PREP International School periodically as necessary or upon the development of the concerning technology to ensure effective and appropriate security measures in line with minimum legal requirements as prescribed by the law’s relevant authorities.
